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Now you can spread the cost of your yearly spend over a period of 12 months, rather than accounting 100% of it in the month you paid for it.
Simply head to Amortization Settings in your account to set up how long we should spread your payments (based on the billing cycle), then choose what view you'd like to see with the filter on all spend graphs.
Slack notifications for new employees
Now you'll receive a notification from the LicenceOne Slackbot each time a new employee is detected. What's more, directly from Slack, you'll be able to:
Fixes & changes
Ever had a situation where untracking an application in LicenceOne just didn't hit the spot?
Then say goodbye to all that frustration - LicenceOne now allows you to permanently delete applications from all of your views.
What's more, we've also added the possibility for you to let us know why you're deleting an application so that we can constantly improve our detection accuracy!
With today's update, LicenceOne users can visualise automatically detected transactions and their associated spend calculations in multiple currencies.
For users that sometimes pay in dollars, then pounds, then euros: this one's for you.
Now your LicenceOne dashboard displays multiple currency lines with the correct calculations if we detect that your bank account or accounting software handles multi-currency transactions.
Now, transactions that are shown in an application's spend tab show the currency that were each paid in; rather than assuming that they're all the same currency π
You might've also noticed that we've added handy links to LicenceOne's help center and feedback board so that all of our users can find this at a glance.
If you like adding applications and spend manually, don't worry! We've got a feature coming soon to allow you to select from any legal currency (at least that we could find π) coming very soon.
You can take a peak at that feature here, with some top secret screenshots of what the feature will look like too π΅οΈ
juu
6 months ago
π Improvement
With today's update, LicenceOne users can add banking data from institutions in 27 new countries, with improved coverage for our existing Germany and Spain coverage too - adding over 2 100 new banks to choose from! π€―
That means that on top of our existing banking integrations; users can now synchronise payment data from banks in the following countries:
johnathan_bell
9 months ago
πIntegration
johnathan_bell
9 months ago
πIntegration
johnathan_bell
8 months ago
πIntegration
kp1
9 months ago
πIntegration
verasantoscql
8 months ago
πIntegration
johnathan_bell
7 months ago
πIntegration
johnathan_bell
7 months ago
πIntegration
jeremy
7 months ago
πIntegration
norbert
8 months ago
πIntegration
13schishti
7 months ago
πIntegration
manu
8 months ago
πIntegration
johnathan_bell
9 months ago
π Feature
Today we've launched a feature that allows all users to replace the LicenceOne logo on the top left of their menu to their own.
To do add your logo to your account, you will need your company logo to be:
Once that's all in place, head to Settings > Company information to get started.
For extra help getting setup with your customised interface, please consult our detailed FAQ article on "How do I add my company logo to LicenceOne?
emilien_potin
9 months ago
π Feature
A huge thanks goes out to everyone that's been waiting on this feature. We've had a huge shift in product philosophy over the past month; where previously we considered manual data entry to be the enemy we now consider it our friend π€
Users can now add spend data in one of two ways.
When manually adding applications to LicenceOne, we now have the following extra fields:
Cost per billing cycle
If your application has already been created in LicenceOne, head to the application page and click on the three dots indicating "More" on the top right of your interface:
From there, you should see a new popup that will allow you to change the application's spend; notably:
We've received feedback from multiple users mentioning that while they like that LicenceOne has a billing cycle field, this doesn't perfectly describe all the nuances between subscription-based applications, pay-as-you-go applications, or otherwise.
So we listened.
Now, on top of a billing cycle, users can assign the following financial models to their applications: Subscription, Pay-as-you-go, Marketplace, and Lifetime deal.
What's more, we've now removed lifetime deal from the billing cycle options. If users select lifetime deal as a financial model, the billing cycle will be set as one-time.
You can check out our feedback item for this below:
johnathan_bell
9 months ago
π Improvement
johnathan_bell
8 months ago
π Improvement
When signing up, some users skipped through our onboarding and unfortunately left the country field as the default value.
Normally that shouldn't be an issue, however, this is one of the ways that LicenceOne determines which currency symbol to display on financial amounts.
Now we've added a field under your company settings so that you can change your company country whenever you like π
Phew - launching on Appsumo keeps you busy! π But in-between support, product design, and technical specifications we've still been able to publish a first batch of your desired changes.
johnathan_bell
8 months ago
π Improvement
Simply head to the "Add an application" button at the top right of your applications page to get started
This is the first stage in a three-stage process for improving manually adding applications to LicenceOne. Very soon we'll be adding a couple of extra fields to the manual creation view and then will start implementing our most requested feature: manually adding application spend and costs.
emilien_potin
8 months ago
π Improvement
Now we've changed things so that your browser language and region automatically determines what number format appears. For example, if you've setup your browser to American English, numbers will now look like $122.33
johnathan_bell
9 months ago
π Improvement
For those that want to track budget allocation per team - don't fret!
We're first going to work on allowing users to assign multiple teams to an application and calculate how that budget is divided (equally or by headcount for example) and once that's perfected; we'll move on to making a useful dashboard graphic to display that information.
To follow our progress on that, you can upvote or subscribe to our feedback entry below:
emilien_potin
8 months ago
π Feature
Renewal timeline and open them in multiple tabsSave, Cancel) on modal pop-ups so that they're sticky and always visible, even for users on smaller screens
johnathan_bell
10 months ago
Estimated monthly spend instead of Spend last billing cycle
johnathan_bell
10 months ago
johnathan_bell
10 months ago
Application type from Free to Paid didn't sort correctly in the applications tableUpload x invoice to Collect x invoice so that it's more obvious that LicenceOne doesn't store invoicesLifetime deal option for an application's Billing cycleThis application doesn't renew didn't remove it from the Renewals section
Our French community will now have the choice to use the langue de molière inside LicenceOne. You will find a new preferences in the user settings allowing you to choose your prefered language for your user account.
Whereas before users could only filter between Assigned to, we have now added Creation date and Assigned to team filters, which can also be used with each other.
We've now reworked LicenceOne's search system so that you can search for applications and employees from anywhere in the application.
Tasks sectionTracked and assign them to the application againWhen offboarding employees with LicenceOne's processes, it can be important for compliance reasons to know who performed an action (e.g. said that they removed an employees access) and when they performed that action.
That's why now in LicenceOne, all of the following actions related to tasks will generate an unchangable log with a timestamp:
Todo -> Completed
To make process tasks simpler and easier to navigate; we've completely revamped the entire UI we first deployed for our task system.
First to be impacted is the process view.
Now users can:
To do and Complete with new primary filters
We expect to rollout this same interface to the Tasks section of LicenceOne's interface in very soon.
Through speaking with users, we discovered that while you can add renewal dates one-by-one from their application page - it's a bit tedious.
To make this easier, we now display a callout have have built a custom tutorial that appears once we have detected a paid application without a renewal date filled in.
While it's important to monitor your software consumption, it's perhaps even more important to be proactive. That's why today we bring you Processes.
When one of your employees leaves the company, you can start an offboarding process from the employee view.
This ensures that an employee is removed from 100% of their accesses, logins, and accounts by:
Last words, we technically designed this set of features with the idea of being flexible and extendable easily. Which means you will soon see some others kind of processes, or some others automatic tasks plugged on our processes system.
Applications I manage, Applications managed by others, Unassigned applications)Renewal date column from the Applications list as this duplicated the same information users would find in our new renewals section
In today's update, all users will now see a new Renewals section on their interface. Contained within is a listing of all upcoming renewal dates for the software subscriptions within the company.
Contrary to the renewals module of your dashboard, this section provides a global overview of every renewal date for software in your company, regardless of how distant it is in the future.
To change any of the information related to the application, simply click on the renewal row and a Edit application menu should open on the right of your screen.
We listened to your feedback and added a new setting to customise your invoice collect frequency:
Where before, tasks were always assigned to the manager of an application, it meant that users had no way to override the setting in specific situations (e.g. when a software manager was on holiday).
We've now modified this logic:
Assigned to you, Assigned to others andUnassaigned.In today's update, we've launched a way to you consistently monitor bank accounts for software spend with ease.
Now LicenceOne will send users an email alert when:
The most common reasons for this are:
Data sourcespanel while hovering over the Not synchronised pill
Users can now edit task related information by clicking the task name or on the Edit button, such as:
Mark as complete without passing via the web extension.
Now users are able to click and change the team or manager assigned to an application without visiting the detailed app view.
Simply click on the relevant cell and search for the team or manager you wish to assign the application to.
We had some users report that they were not aware that their financial data sources were no longer monitored, despite using the application regularly.
To help out, we now display a small red dot on the Data sources menu icon and the concerned data source that is no longer synchronised.
We have also re-worked our UI so that items that need user attention are much more eye-grabbing and instructive.
We've added a Current task element to the bottom right of users' screens to give more context of what task they should be accomplishing
We've added a tooltip to the Add new billing page dialogue of the web extension to make it clearer what this feature does
Add new users search box on the Users sectionTutorial button on the web extension popupIf you follow our updates rigorously, you might have noticed a trend.
Indeed, at LicenceOne we prefer launching a few well-developed features rather than hundreds of half-baked ones.
Wellβ¦this update is no different π
Sometimes when you're working in a large company, scrolling through a massive list of employees to find the one software manager that you want to assign can be a pain.
That's why now in LicenceOne, you can search for them by first name or email and assign your software managers in a flash π₯
Renewal date column to the application list so that now you can have a better outlook on your upcoming renewalsTasks pageAdd new users button on the Users section to make it more visible on smaller screensBilling section of LicenceOne
User section of the detailed application view now sorts in the correct order rather than alphabeticallyApplication manager dropdown list of the detailed application viewData sourcesπ‘ Note: Google Web Store does not push the updates to our web extension automatically. It might take a few days before the following changes apply in your interface
End tasks
Nobody adds value by spending hours collecting software invoices.
Every. Damn. Month.
That's why with today's launch, we've made some first steps to make the process a whole load quicker.
Tasks area of the software
skip button
one-time billing cycle to the detailed app view to track any non-recurring payments for software
2 employees rather than 2 displayed on the team settings page
Assign new users to licence to Assign new users to applicationin the detailed application viewWe've changed the way LicenceOne calculates and displays your application spend.
Now, instead of estimating your monthly spend, we take a lot of different factors into consideration and estimate the spend for the last billing cycle.
We've completly reworked our billing cycle algorithm to consider twice the amount of different factors before making a decision on what the most probable billing cycle is for your software.
The eagle-eyed among you will have also noticed that we've added an Other billing cycle for when your software payments do not follow a particular pattern (e.g. API access purchases, monthly subscriptions that were stopped and restarted etc.).
We've also added a Waiting for more data... status of users' billing cycle when we don't have enough data to accurately predict whether it's monthly, yearly, or other. This status will change automatically once we do, or users can change it manually to override the system.
Now when you switch the tracking toggle to disabled we will hide your application or employee from appearing in your lists.
If you ever want to consult all of your untracked items, simply use the filter on the top left of your table and select Untracked applications. By default, your filter will only have tracked applications selected.
You can now change a software's renewal date, go to the software's website, or stop tracking that software directly from the renewals section of the dashboard.
We've also made the Software renewal date an editable field within the detailed application view so you can change it from there π
If you've ever been reviewing your company software subscriptions come across some niche software you've never heard of - you're not alone!
At least now to make things a little easier, you can directly open the website for the exact application concerned from your LicenceOne interface rather than having to go through Google search results or message the application manager.
Add data source button to include more information on what we actually detect from each sourceWant to see all of the applications that an employee has access to and how often they use them? Us too.
π₯ Now presenting, LicenceOne employee profiles.
With today's update you can now click on an employee to access their profile to:
Added Now the employees table has a column with the number of apps that each employee has access to
Fixed LicenceOne users can sort via the table headings in the "User" section of the detailed application view
Sure, detecting applications is cool, but wouldn't it be really cool if you were able to detect if those applications are being used by your employees?
Say no more - LicenceOne's activity levels are now ready!
Simply connect your company Google Workspace account with LicenceOne via the "Employees" page and we'll automatically:
Added If a sole employee has been linked to an application via Google, we will also assign that employee's team to the application
Added Now you can set an "Application Type" as either Paid or Free via the application view
Added We've added some text to the bottom of the login page so new users know where they can create an account
Added Now we display a little hint to synchronise Google or extra data sources if we have not detected any data
Changed The way that we load pages and request data has been optimised. You will probably notice that pages in LicenceOne load quicker.
Changed Our "software identification" algorithm has been optimised. For new users, we should now be able to provide first results much quicker.
Changed We've changed the "Applications" table to include the number of users and the application manager
Changed Application switcher tab names to Overview, Spend and Users
Fixed A compatibility issue with Firefox where users couldn't submit LicenceOne forms (login & register)
Fixed We had a bug where users couldn't work if a cell contained an image element (Applications list, team etc.). That's fixed now.
Fixed Some recent changes meant that the renewal dashboard didn't display any data. Whoops. Fixed.
Fixed A particular case where our company logo placeholder wasn't displaying for some apps.